Digital Signature Module for
Microsoft Dynamics 365 Business Central

Businesses issuing statutory or commercial documents often rely on manual printing, physical signing, or disconnected third-party signing utilities, creating delays, weak traceability, and compliance risk.

Leaping Frog Solutions' Digital Signature (DSC) via USB Token Module for Microsoft Dynamics 365 Business Central enables authorized users to digitally sign eligible posted sales and stock transfer documents directly from within the ERP, using a Digital Signature Certificate stored on a USB token.

By bringing digital signing into the Business Central document lifecycle, the module helps organizations improve document authenticity, integrity, and traceability while reducing dependency on manual and disconnected signing processes.

Supported documents include:

Posted Sales Invoices
Posted Sales Credit Memos
Posted Sales Debit Notes
Posted Stock Transfer Shipments
Posted Stock Transfer Invoices

Built for organizations that need a controlled, ERP-integrated, and audit-friendly approach to digital document signing.

Business Challenges Addressed

Dependency on external digital signing utilities
Delays in signing and dispatching invoices
Risk of sharing unsigned documents
Limited visibility into completed signing activities
Disconnected digital signing processes
Limited traceability of signing activities
Difficulty tracking documents awaiting digital signature
Risk of unauthorized document modification after signing
Manual printing and physical signing of statutory documents

Solution Overview

The Digital Signature via USB Token Module extends Microsoft Dynamics 365 Business Central with an integrated workflow for digitally signing eligible posted documents.

Authorized users initiate signing directly from Business Central using a USB token containing the required Digital Signature Certificate. Once authenticated, the eligible document is digitally signed and generated as a digitally signed PDF.

The Solution Provides:

USB token-based DSC authentication
Controlled access to digital signing functionality
Digital signing of eligible posted documents
Visibility of documents pending signature
Tracking of digitally signed documents
Signing status and timestamp visibility
Improved document traceability and governance

Process Flow

Request a Digital Signature Module Consultation

Explore how USB token-based DSC signing can be integrated into your Microsoft Dynamics 365 Business Central environment.

Functional Architecture

DSC USB Token Setup & Configuration

Configure the Digital Signature Certificate USB token
Define certificate and token access parameters
Map authorized users to applicable DSC tokens
Configure required signing parameters
Securely manage certificate access credentials
Restrict digital signing functionality to authorized users

Digital Signing of Posted Sales Documents

Digitally sign eligible Posted Sales Invoices, Posted Sales Credit Memos, and Posted Sales Debit Notes directly from Business Central - helping finalize documents before sharing with customers, partners, or auditors.

Digital Signing of Stock Transfer Documents

Digitally sign eligible Posted Stock Transfer Shipments and Posted Stock Transfer Invoices, improving authenticity, traceability, and control for inter-branch and inter-unit stock movements.

ERP-Integrated Digital Signing Process

Initiate signing directly from Business Central
Authenticate via USB token-based DSC
Apply the digital signature to eligible documents
Generate digitally signed PDF documents
Track signing status across the document lifecycle

DSC Signing Status & Operational Visibility

Documents Pending Signature

View posted documents awaiting digital signature, identify pending actions, and prioritize follow-up.

Digitally Signed Documents

View completed documents, track signing status and timestamps, and access signed documents for authorized business use.

Digital Document Control & Reporting

Controlled management of digitally signed sales invoices, credit notes, debit notes, and stock transfer documents, including PDF generation, signing status visibility, timestamp tracking, and audit-friendly traceability. Signed documents can support authorized business communication, customer sharing, and audit reference, subject to applicable statutory and regulatory requirements.

Copilot AI for Digital Document Management

Make Digital Document Processes More Intelligent with Microsoft Copilot

Digital signing establishes document authenticity and control. Microsoft Copilot and AI capabilities can add an intelligence layer on top, improving visibility, search, and follow-up across your document and signing data, depending on the implemented architecture and integrations.

Potential AI-Enabled Capabilities

Identify documents pending digital signature
Summarize pending signing activities
Help locate digitally signed documents
Provide quick visibility into document status
Assist with document-related queries
Support operational follow-up
Enable natural-language interaction with business information

Explore Copilot and AI for Business Central

Discover how Microsoft Copilot and AI can improve visibility and interaction across your ERP and document processes.

Controls, Security & Governance

USB Token-Based Authentication

Signing performed via a Digital Signature Certificate stored on a USB token.

Authorized User Access

Signing restricted to users based on configured access controls.

Document Integrity

Helps verify authenticity and detect unauthorized post-signing changes.

Signing Traceability

Status and timestamp visibility for better control.

Audit Readiness

Centralized visibility of pending and completed signing activity supports governance and audit prep.

Why Choose Leaping Frog Solutions?

Leaping Frog Solutions is a trusted Microsoft Solution Partner in India, delivering enterprise-grade ERP, AI, and digital transformation solutions across industries.

Our Expertise

Microsoft Solution Partner in India
14+ Years of ERP and Digital Transformation Experience
ERP Implementation Company in India
ERP Consulting Services in India
Dynamics 365 Experts in India
Microsoft Dynamics 365 Business Central Experts
Dynamics 365 Finance & Operations Experts
Microsoft Copilot AI Experts

What We Deliver

Secure, scalable .NET-based development
Seamless Microsoft ecosystem integration
Enterprise-grade, scalable solutions
End-to-end digital transformation powered by ERP and AI
ERP implementation, customization, integration, and support
Custom ERP-grade applications tailored to business requirements

Business Benefits

Compliance &
Document Integrity

Compliance & Document Integrity

Support digitally signed statutory/commercial documents, improve authenticity and integrity, help identify unauthorized changes, improve audit readiness.
Operational
Efficiency

Operational Efficiency

Reduce manual printing and signing, accelerate document finalization, reduce dependency on external utilities, integrate signing into ERP processes.
Visibility &
Governance

Visibility & Governance

Track pending signatures, monitor completed activity, improve lifecycle visibility, support controlled access.
Security &
Control

Security & Control

USB token-based DSC authentication, authorized user access, controlled workflows, improved traceability, reduced risk of unauthorized signing.

Industry Applicability

Manufacturing Organizations

Digitally sign sales and stock transfer documents as part of integrated ERP operations.

Distribution & Trading Companies

Improve speed and control of high-volume invoice processing.

EPC & Project-Based Businesses

Support controlled signing of commercial and project documents.

Multi-Branch Organizations

Improve visibility and control across business units and locations.

Other Businesses Requiring Digital Document Signing

Ready to Digitally Sign Your Business Central Documents?

Reduce manual signing processes, improve document visibility,
and bring controlled digital signing into your Business Central environment.

Solutions

Services

Resources

Digital Signature Module for Microsoft Dynamics 365 Business Central